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Learn the basics of Recruitly to get up and running fast
How to create an email template?
Email templates are useful to ensure that your team speaks with a consistent voice throughout the recruitment process. They also help teams comply with regulations (e.g. GDPR) by including all relevant and necessary information. Accessing the templates Your templates can be found in the menu accessed by clicking your profile icon in the upper right of Recruitly -> My Profile -> Email Templates. !(https://storage.crisp.chat/users/hel
How to set-up an Agency CV?
An agency resume is resume that has been blinded out with the contact details for the candidate removed and the company details added to that resume. Recruitly helps you achieve this for all of your candidates by just uploading one template. To do so, please follow the below steps: Step 1: Click on System Configuration. !(https://storage.crisp.chat/users/helpdesk/website/5ddb007049f27800/i
Working with Folders
**Working with Folders ** How to create/add new folder? Go to System configurations > Master data > Folders > New folder (or) navigate directly from here https://secure.recruitly.io/settings/label You can edit Folder name by selecting name. Delete by click on trash Icon. ** How to add Candidat
How to change user email
How to change user email address? It is not possible to change the email address/login directly due to security reasons. Follow simple steps below to create a new user with new email address and then transfer the data over to the new email. Create new user with new email address Disable the user with old email address and transfer data to the new user Share the login credentials with the new user or request them to reset the password Go to User management section: !(ht
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SPF and Sender Authentication
What is SPF? Sender Policy Framework (SPF) is an open standard that helps to protect domain names and their owners from being spoofed by spammers. It does this by allowing a domain name owner to publish a policy which declares where emails can originate from. This article describes how SPF is configured for use with Recruitly. Domain already has an SPF record: In most cases your domain will already have an SPF record, usually added when enabling Microsoft 365 or Google Business for you
How to add / Manage users
In the user management section, Admin can add and manage offices, teams, Users and User privileges. To navigate to User management section click here https://secure.recruitly.io/settings/user Go to top right corner > user management (or) go to system configurations > User management !(https://storage.crisp.chat/users/helpdesk/website/5ddb007049f27800/image_1s
How to configure Job application template and assign to specific jobs
Job application template Different jobs need different details to capture from candidates. At Recruitly users can create multiple job templates and allow user to integrate it to jobs accordingly. Follow the steps to create templates and assign to jobs Go to system configurations > Job application template > Select add new Template (or) Navigate from here https://secure.recruitly.io/settings/jobapplication/template !(https://storage.crisp.chat/users/helpdesk/website/5ddb007049f27800/image_
Creating an email signature
Click your user icon in the upper right of Recruitly and then on My profile to access this section. Use this link to access the email signature page. https://secure.recruitly.io/settings/myprofile/emailsignature Format using formatting options (OR) you can copy and paste HTML code by clicking code view. Once yo
Client Portal Overview
This is a view of how the Client Portal would look ![
Client Portal - Recruitly Configuration and Settings
We offer a branded client portal within a centralised and secure environment. Once activated for your account, you can go to the System Configuration → Client Portal https://secure.recruitly.io/settings/clientportal and customise it according to your needs. The settings are divided into 3 sections: Design settings f
Link Contact to Candidate
How to link a Contact to Candidate? Follow the steps below to either link an existing candidate or create a new candidate and link the record. Click on the contact action menu to bring up options: Add as a candidate: Window will open, where you can fill all the details and click save. Record will appear in contact and candidate view. !(https://storage.crisp.chat/users/helpdesk/website/5ddb0
How to Enrich Company
Say goodbye to manual data entry with our Company Enricher tool 🌟! There are two ways in which you can do this: Enter the domain/website Click on the Enrich button 1. Enter the domain/website Just enter the domain/website of the company and let Recruitly fill the form with all the info such as name, address, social media links, phone number, industry, company size, etc. You should see the
How to parse CV and add documents from Email
How to parse CV and add documents from Email ? Go to Inbox https://secure.recruitly.io/inbox Find the document you wish to parse and click down arrow, Select "Parse CV" Once the CV is parsed you will get notification in the bottom right of the page. Attach docume
Change or Reset the password
If you need to update or change your password, you can do so from the Your profile section of your account. While logged in, click your user icon in the upper right, click on Settings and select Your profile. At the bottom of the Personal Profile page, you need to provide your old password and set a new password. Enter the new password in both fields to confirm it, then save your changes. !(https://storage.crisp.chat/users/h
How to share CV and Documents
Find the steps below to create Agency CV https://help.recruitly.io/en/article/how-to-generated-a-brandedformatted-cv-fdcr54/?bust=1618466506712 Once the set up is done. Please follow the steps below Click on share button. Pop up will open where you can configure Visible fields Select the documents you wish to share. You can share via link or you can share via document. If you shar
Calendar integration with Outlook
Recruitly’s integration with Outlook Calendar enables you to automatically sync events that you schedule in Recruitly to your and your coworkers’ Outlook Calendar. All the interviews, appointments and events are automatically pushed to your Outlook calendar once you finish this setup. Click here set up Outlook account https://secure.recruitly.io/settings/myprofile/calendars !(https://st
How to activate Client/Candidate Portal?
Client/Candidate Portal availability: Solo Plan - Recruitly does not offer Client/Candidate Portals for Solo Plan Startup Plan - Client/Candidate Portals are an add-on feature for Startup Plan, please contact us to activate Portals for your account. Professional Plan - Candidate Portals are already a part of Professional plan, however, please contact us to activate Client Portal for your account. Enterprise Plan - Both Client and Candidate Portals are active for En
How to schedule an interview
You can launch the interview scheduling dialogue from different parts of the system. Main Screen Candidate Page Global Pipeline (****) From the main screen: Click on the New button on the top left of the screen and choosing Interview. From the candidate page: Click on the Action menu and choose the Schedule Interview
Emails are not synced
Your e-mail can be synched to Recruitly to ensure consolidation of all communication and convenience of use. However, if you find that your mails are not synched, you can follow the below process: Step 1: Go to “System Configuration” Step 2: Go to “E-mail Configuration” Step 3: Scroll down to Email sync preference
How to add Tags
How to configure/Add Tags in Master data Here are the steps to configure/Add Tags Go to system configurations > master data Go to tags > select add New Tag User can categorise tags as shown below. Give category and Save. !(https://storage.crisp.chat/users/helpdesk/website/5ddb007049f27800/image_
How to bulk email candidates?
Bulk emails/campaigns can be sent to the Candidates in two ways: To a Folder To a Saved Search Sending bulk emails to Folder: Step 1: Choose all candidates you wish to send an e-mail to and add them to a Folder. Step 2: Go to Folders tab by clicking on the Funnel icon and click on e-mail next to your saved filter. !(https://storage.crisp.chat/users/helpdesk/website/5ddb007049f27800/
Calendar integration with Google
Recruitly’s integration with Google Calendar enables you to automatically sync events that you schedule in Recruitly to your and your coworkers’ Google Calendar. All the interviews, appointments and events are automatically pushed to your Google calendar once you finish this setup. Click here set up Google/Outlook account https://secure.recruitly.io/settings/myprofile/calendars !(https:/
CV Spec Filtering and Grouping
How to filter and group CV specs The Candidate Share(CV Spec) view has been updated to a Kanban board where you can group shares, filter them by date of share and also search for different shares by Clients/Candidates. Filter by Client or Candidate You can choose and filter the Client/Candidate for whom you would like to view all CV specs. Filter by Users All CV specs sent by a particular
Email sender verification
The marketing module in Recruitly can be used to send out campaigns to candidates, contacts or leads. The sender verification process is in place to help block spam. To protect your sender reputation and improve email deliverability, you should send all your messages from verified email addresses. This is how you verify a sender in Recruitly Step 1: Click on the Senders module under Marketing Step 2:
How to re-sync e-mails?
Recruitly is a one stop shop for all your recruitment business needs and we make sure this is possible by streamlining all your communication with clients, candidates and businesses and also maintaining a record of these. Re-syncing your e-mails could be necessary in scenarios where you would change your e-mail password. To ensure security we require you to re-sync your e-mail and this takes absolutely no time at all. Step 1: Click on the e-mail icon on the top of your page. !(https://stora
How to generate an Agency CV?
Please follow the below steps to generate a branded CV for your candidates; Step 1: Open the Candidates profile and scroll down to the Documents section. Step 2: Click on the ‘Generate’ option and choose the appropriate template. Other details are auto-filled, but can be overridden at candidate level. Step 3: Clic
How to re-parse Candidate CV
Ho to re-parse Candidate CV Go to candidate Full profile > Select Re-parse CV. Window will open like below. Drag and drop (or) Upload CV. Once the upload is done fields will automatically generate. Check the details and SAVE.
How to Enrich Contact
Customer data begins in raw form regardless of the source, whether site traffic, social media or email lists. Data enrichment makes the data more useful by adding value to it. To enrich your contacts, please follow the below steps: Step 1: Go to the Contacts module under CRM. Step 2: Choose the Contact you wish to enrich and click on the ‘Enrich’ button on top of the screen !(https://storage.crisp
What is data Anonymisation?
Data anonymisation is the process of protecting private or sensitive by erasing or encrypting identifiers that connect an individual to stored data. Guaranteed privacy requires data anonymisation and completely eliminating the possibility of reverse engineering to recover data. To anonymise data in your system, please follow the below steps: Step 1: Go to the Candidates module under ATS: Step 2: Choose
how to delete /disable user?
In Recruitly doesn't provide delete user option in order to retain the data of the user, Instead you can disable user and assign data to existing / new user. **1. Follow the simple steps to disable and assign to new user. ** Click disable option Transfer data to Existing us
Candidate Portal - Configuration and Settings
We offer a branded candidate portal within a centralised and secure environment. Once activated for your account, you can go to the System Configuration → Candidate Portal https://secure.recruitly.io/settings/candidateportal and customise it according to your needs. !(https://storage.crisp.chat/users/helpdesk/websit
How to re-assign candidate to another job
ATS Pipeline (a kanban board) helps you to keep track of candidates throughout the recruitment process - From Sourcing to Placement. Recruitly makes it convenient to perform several actions like sending e-mails, moving candidates through the pipeline, removing them from the pipeline, scheduling interviews, etc in this pipeline itself. In this guide, we’ll learn how to remove candidates from the pipeline. Step 1: Click on the Global ATS Pipeline. !(https://storage.crisp.chat/users/helpdesk/
Find Candidates for a Job using the AI Match
Finding the right candidate for a job is of utmost importance and we try to make this process as efficient as possible. The AI Match tab under the Jobs section helps you to find the most relevant candidates by filtering through all available candidates in you Recruitly database and displaying them for you according to the relevance. Step 1: Click on the Jobs module under ATS and select the job you are looking for a candidate for. !(https://storage.crisp.chat/users/helpdesk/website/5ddb00
What is AI Match?
Intelligent matching is a type of data management technique in which data is searched, indexed and retrieved from a database through a series of artificial-intelligence-based data sorting and matching algorithms. Given the widespread use of AI approaches today, it is normal to expect its massive adoption in the recruitment industry. AI adoption can significantly improve recruitment, especially in two important dimensions: time to hire reduction and completion rate increase. Automating repetiti
How to configure auto responses
Go to system configurations > auto responses or click here to navigate to page directly https://secure.recruitly.io/settings/emailresponse Auto Responses !(https://storage.crisp.chat/users/helpdesk/website/5ddb007049f27800/i
What is data enrichment?
Data enrichment refers to the process of appending or otherwise enhancing collected data with relevant context obtained from additional sources. It is the process of combining first party data from internal sources with disparate data from other internal systems or third party data from external sources. Enriched data is a valuable asset for any organization because it becomes more useful and insightful. A majority of brands conduct data enrichment on their raw data so that they can use it to m
ATS Pipeline Filters and Features
The Global ATS Pipeline helps you view all candidates under all active jobs and move them across the Kanban board to ensure the workflow from Sourced to Placed is all in one place. How to Filter Candidates and Jobs? Filter by User Name. All jobs/candidates added by a particular User in the system can be viewed by filtering on users. Filter by Owner The Kanban board can be filtered by the owner of
LinkedIn Chrome Extension
Recruitly’s LinkedIn Chrome Extension allows you to generate leads, source candidates and create contact records directly from LinkedIn into your Recruitly database. How to install Chrome Extension? Follow this guide to install and activate the extension - https://secure.recruitly.io/settings/myprofile/chromeextension Here are a few things you would want to know about the Chrome Extension: It works with LinkedIn FREE, LinkedIn Recruiter Lite, LinkedIn Recruiter Pro and LinkedIn Sales Navi
When you add a new user into the system or try to edit the privileges of an existing user, you can change the access levels and provide new privileges. Let’s deep dive into what these privileges are and how they would effect the system. The access levels could be split into two:- System access (Modules) Data Access System Access (Modules) are explained below: CRM - Access to entire CRM, i.e., Leads, Opportunities, Contacts and Companies. User will be able to add. edit or vie
CV Share via ATS Pipeline
Overview Once the candidate is shortlisted for a job, the next step a recruiter would like to take would be sending out the CV to the hiring manager. Recruitly makes this extremely easy for you as all of this can be done via the ATS Pipeline and also, tracked via the Candidate Share Pipeline. How to share CVs for a Job You can choose to enable prompts and pipeline status updates on the ATS Pipeline to save time and also, track CVs shared for the job. To do so, please follow the below ste
How to remove candidate from ATS pipeline
ATS Pipeline (a kanban board) helps you to keep track of candidates throughout the recruitment process - From Sourcing to Placement. Recruitly makes it convenient to perform several actions like sending e-mails, moving candidates through the pipeline, deleting them from the pipeline, scheduling interviews, etc in this pipeline itself. In this guide, we’ll learn how to remove candidates from the pipeline. Step 1: Click on the Global ATS Pipeline. !(https://storage.crisp.chat/users/helpdesk
How to upload documents?
Recruitly allows you to upload documents related to a lead, opportunity, contact, company or candidate. You can upload multiple documents in various formats to have complete information in your system. To do so, please follow the below steps: Step 1: Click on the 3 dots to the right top of your screen on the selected lead, opportunity, contact, company or candidate. Step 2: Click on the “Upload Documen
Speculative CV Share
Overview It is a common practice to float/spec CVs to potential clients to tap into the roles that are not publicly advertised and speed up the recruitment cycle by putting CVs right in front of the clients even before they embark on their hiring journey, it will also help the candidate secure a role faster. How to share CVs There are two ways to share Speculative CVs via Recruitly. From the Candidates tab: Click on Candidates tab under ATS section. !(https://storage.crisp.ch
ATS Automation - Create Actions under Triggers
Actions are the tasks Recruitly will perform for you under each selected Trigger. All actions are pre-built into the system and you can simply choose the suitable task you wish to automate. How to create Actions under Triggers? You can add filters under the scenario, such as Job Status, Owner and Tags to target the correct list of people for whom the automation is being setup. Choose the
ATS Automation - Create Triggers
Triggers are scenarios for which you can setup an automation. Each trigger can have several actions under them. All triggers are pre-built into the system and you can simply choose the suitable scenario you wish to automate. How to setup triggers? Go to System Configuration and click on Automation. Click on ATS Automation. !(https://storage.crisp.chat/users/helpdesk/website/5ddb007049f
Re-sync e-mail for 1 day
Please follow the below steps to re-sync your e-mails for the past day. Go to your Inbox and click on Settings. Click on Re-sync Emails. Enter the number of days as '1' and click on sync.
Automation Tool: With the Automation tool, you can automate your GDPR, ATS and CRM processes to make your team more efficient. Set triggers to automatically enroll records and take actions on your contacts, companies and candidates. You can filter and target the correct list of people for each trigger and perform several actions under each trigger. Triggers are scenarios for which you can setup an automation. Each trigger can have several actions under them. All triggers are pre-built